Records Division - 104 South Broadway 2nd Floor

Commanding Officer Captain Itzla
Executive Officer Sergeant J. Geleski
Police Officer J. Vachna
Civilian Personnel - A. Porcelli

  The Records Division maintains custodial control of all official police reports, both criminal and non-criminal in nature, as well as all motor vehicle accident reports filed with the department. Included in their record keeping responsibilities are the acceptance, recording, and dissemination of all subpoenas for civilians and sworn personnel, providing a central repository for all Orders of Protection issued on behalf of City residents, responding to all requests for Letters of Good Conduct, and fingerprinting. Records personnel are assigned the daily sorting and distribution of all incoming and outgoing mail, including interdepartmental mail. Numerous requests received from insurance companies, attorneys, the Corporation Counsel, and the general public for copies of reports and photographs are processed here on a daily basis.

Personnel from the Records Division at work.

  The Records Division maintains quality control of all the written police reports received from the precincts and commands. This includes reviewing all reports for accuracy, teletype alarm numbers, and other notification requirements. Criminal reports are classified and coded to meet statistical reporting standards, as mandated by the New York State Department of Criminal Justice Service. The monthly Uniform Crime Report is then sent to DCJS and these statistics are ultimately published in the U.S. Department of Justice's publication "Crime in the United States." In addition, the Records Division provides the District Attorney's Domestic Violence Bureau with photostatic copies of all domestic violence cases and forwards copies of all death occurrences to the Medical Examiner's Office. Monthly and annual statistical reports are compiled for the Police Commissioner and the Precinct Commanders.

  The Records Division also maintained a computer database that recorded all calls for service that came into the Communications Division. This task was taken over by the Communications Division in November when the new CAD system was adopted.

  It should be noted that the Records Division is also one of the divisions within the department that generates revenue for the City of Yonkers as there are standard fees established for most of the services it performs.

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